Who We Are
Public Record Éire provides an online document repository that allows users to store, manage and provide controlled access to documents and records.
Our website address is: https://publicrecordeire.com.
Information We Collect
The information we collect depends on how you use Public Record Éire.
When you create a Repository Account, we may collect information including your name, email address, account details and information required to verify and secure your account.
When you submit a document or record to the repository, we store the document together with information supplied as part of that submission. This may include your name, email address, document name, document type, registered letter details and other information relevant to the type of record being submitted.
The contents of documents are determined by the person submitting them. Documents may therefore contain additional personal information.
We may also collect technical and security information associated with use of the service, such as IP addresses, browser information, access attempts and security or activity logs.
Repository Accounts
Users may create a Repository Account to access and manage records associated with them.
An email address is used to identify and verify the account. Where existing repository records contain the same verified email address, those records may be associated with the Repository Account so that they can be accessed through the user’s account.
Account passwords are stored securely using one-way password hashing and are not stored in readable form.
Email verification and email-based security codes may be used to confirm a user’s identity when signing up or signing in.
Documents and Records
Public Record Éire stores documents and associated information submitted by users.
The person submitting a document is responsible for ensuring that they are entitled to submit and store the document and any personal information contained within it.
Documents may be protected using a Document Access Password. This password is separate from a user’s Repository Account Password and can be provided by the person concerned to another person who requires access to the record.
Access to a protected document does not make that document generally available to the public.
Document Access Passwords
Document Access Passwords are used to control access to protected repository records.
Public Record Éire uses these passwords to authenticate requests for access to relevant documents. Users are responsible for keeping their Document Access Passwords secure and for deciding to whom they provide them.
A Repository Account Password and a Document Access Password serve different purposes and should not be treated as interchangeable.
Blockchain Timestamping
Documents submitted to the repository may be automatically timestamped and anchored to a public blockchain to provide evidence relating to the existence of a digital record at a particular point in time.
The complete contents of a private document are not published to the blockchain as part of this process. Cryptographic information derived from the document is used for timestamping and verification.
Information written to a public blockchain may, by its nature, be permanent and cannot necessarily be altered or deleted.
Contact Form
If you contact Public Record Éire through our contact form, we collect the information you provide, such as your name, email address and message.
This information is used to respond to your enquiry and for any necessary follow-up correspondence.
Please do not include sensitive personal information in a general contact-form message unless it is necessary for your enquiry.
Cookies
Public Record Éire uses cookies that are necessary for the operation and security of the website.
When you Sign In to a Repository Account, cookies may be used to maintain your authenticated session and provide access to account functions.
Temporary cookies may also be used for security, session management and to determine whether your browser accepts cookies.
Essential cookies are required for functions such as account authentication and secure access to the repository.
Security
We take appropriate technical and organisational measures to protect information stored within Public Record Éire against unauthorised access, loss, alteration or disclosure.
Security measures include controlled document access, password protection, account verification and authentication, secure document storage and activity/security logging.
No internet-based system can provide an absolute guarantee of security, and users are responsible for keeping their account credentials and Document Access Passwords confidential.
Who We Share Your Information With
We do not make private repository documents generally available to third parties.
Information may be processed by service providers necessary to operate Public Record Éire, such as website hosting, email delivery, security and other technical infrastructure providers.
Information may also be disclosed where required by law or where necessary to establish, exercise or defend legal rights.
Where a user chooses to provide another person with the information necessary to access a protected document, that person may access the document through the repository.
Third-Party Services
Public Record Éire may use third-party services to provide website hosting, email delivery, security, blockchain timestamping or other technical functions.
These providers may process limited information where necessary to provide their services.
Where links or embedded content from external websites are provided, those websites operate under their own privacy policies and may collect information independently of Public Record Éire.
How Long We Retain Information
Repository records and documents are retained for as long as required to provide the repository service or until they are removed in accordance with an applicable request, policy or legal requirement.
Account information is retained while an account remains active and may be retained afterwards where necessary for security, administrative or legal purposes.
Contact-form correspondence and security/activity records are retained only for as long as reasonably necessary for the purposes for which they were collected.
Certain blockchain timestamp information may be permanent because information recorded on a public blockchain cannot ordinarily be deleted or altered.
Your Data Protection Rights
Where the General Data Protection Regulation (GDPR) and Irish data-protection law apply, you may have rights in relation to your personal data, including the right to:
- request access to personal data held about you;
- request correction of inaccurate or incomplete personal data;
- request deletion of personal data where applicable;
- request restriction of processing in certain circumstances;
- object to certain processing;
- request portability of your personal data where applicable; and
- make a complaint to the Data Protection Commission.
These rights are subject to the conditions and exemptions provided by applicable law.
A request to delete personal information cannot necessarily remove information that has already been recorded on a public blockchain.
Requests About Your Information
If you wish to request access to, correction of or deletion of personal information held by Public Record Éire, please contact us using the details provided on the website.
We may need to verify your identity before processing a request relating to personal information or repository documents.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to the Public Record Éire service, legal requirements or the way information is processed.
The latest version will be published on this website.